Need to be sure there’s room for your whole group? Consider setting up a Group Hold!

 

A “group hold” is just a fancy way of saying that you can reserve a number of spots for campers from your group before they’re signed up for a Recharge. They will still need to fill out a registration form or sign up online, but they’re guaranteed a spot.

Group Hold Vs. Transfer Code

 

A "Group Hold" is ideal for those groups who:

  • Are bringing 10 or more youth to a specific Recharge.

  • Need to be sure there are spots in a specific Recharge.

  • Want to be sure their youth register for a specific Recharge.

  • Please note, because a group hold guarantees spots for your youth, making them unavailable to all other youth in our program, a deposit payment is required as well as a final guaranteed minimum at least 2 weeks before the start of your chosen Recharge.

A "Transfer Code" is a new option.  This allows for a certain amount of money to be transferred to the church for billing but still allows for students to choose which retreat they wish to attend.  This is ideal for churches who:

  • Are paying a portion of the retreat but not arranging transportation.

  • Are allowing youth and families to choose which retreat weekend works best with their age and schedule.

  • Do not need to guarantee spots will be available on a specific weekend.

  • Generally works best for churches which are more local to camp.

 

If you’re not sure if you should set up a group hold or a transfer code, give Sara a call!

Recharge Info: Youth Leaders

 

Our Recharges are a great resource for youth groups and Sunday school classes. Providing a retreat for your students during the school year is a great way to strengthen relationships, foster friendships, and encourage kids to live out their faith. You bring the kids, we’ll take care of the rest.

 

We also want to invite YOU to join us! If you’ve never been to a Recharge yourself, you’re missing out! We really value the influence and connections you’ve made with your students, and sharing the experience of a Recharge is a great way to reinforce those relationships. You can be as involved as you’d like- or just take some time for a personal retreat. Youth leaders or Pastors attend Recharges for free.  Additional adults from your church, including parents volunteers, are charged $30 (with one free additional adult for every 10 students after the 1st ten).  Single rooms for adults are only available as space allows, we cannot guarantee availability until just a couple of days before a retreat.  

 

We’ve been so encouraged by our increasing numbers of interested campers throughout the past few years! Our Recharges do fill up very quickly, so we suggest that you sign up early!

.


 

HOW TO SET UP A GROUP HOLD:
  • First, choose a date or dates that you’d like to attend. (We would strongly suggest that you don’t announce to your students which date you’ll be attending until you call Sara to make sure there’s enough room!)

 

  • Estimate the number of campers you expect to attend. The more specific, the better- but we know that things change.

 

  • Call Sara- tell her the date, number of campers, and provide an e-mail address to her. She’ll be sending important information to you via e-mail.

 

  • Pay the deposit. To set a group hold, we ask that you prepay the deposits for your campers. (For Recharges, the deposit for each camper is $30.00. This means that if you have a group hold set for 20 campers, a deposit of $600.00 is due at the time you set up your group hold.)  This amount is automatically applied to your campers’ accounts as they register.

 

  • We understand that estimating the number of campers is a tricky thing to do! If you need to reduce the number of spots you’re reserving, we will refund your original hold deposit for those spots, as long as you tell us about the change 30 days before the session.

 

  • Check your e-mail! Sara will send information to you- including a special group ID code that will register campers as part of your group (and apply the deposit to their accounts automatically!) She’ll also send lists of registered campers frequently- but if you need an update earlier, just let her know!

 

  • Have your campers register (online or by filling out a registration form), using the group ID code that you’ve received. Call Sara with any questions about this.

HOW TO SET UP A TRANSFER CODE:
  • First, choose the amount per student which should be billed to the church.​

 

  • Call Sara- tell her the amount per student which should be billed to your church and provide her with contact information for the main contact at your church.  Then check your email for your code and instructions on how to use it!

 

  • Publish the Transfer Code to your students.  Make sure they know that they must use this if the church is to be automatically billed for its portion.​

 

  • Have your campers register (online or by filling out a registration form), using the transfer code that you’ve received. Call Sara with any questions about this.

Contact Sara with questions, or to set up a group hold!

Sara Heutinck, Registrar at Ingham Okoboji Bible Camps

712-337-3306 or 1-800-OKOBOJI

registrar@okoboji.org

© 2016 by Ingham Okoboji Lutheran Bible Camps

 

  • Wix Facebook page
  • YouTube Social  Icon
  • Wix Twitter page
  • Instagram Social Icon
  • Pinterest Social Icon

1-800-OKOBOJI

712-337-3306

registrar@okoboji.org

 

1203 Inwan St.

Milford, IA 51351